Summer Concert Vendor Portal 2026

SUMMER CONCERT VENDOR PORTAL

Thank you for your interest in serving as a vendor at this year's Summer Concert Series. Please review the vendor terms below. If you agree to the terms for participation, please click below to submit payment.

The CSU 2026 Summer Concert Series is scheduled for Thursday, June 25, July 23, and August 20, 2026, from 6:00 p.m. to 9:00 p.m. on Coppin State University's campus, in the South Quad (near parking lot C), between the Science & Technology Center (STC) and the Henrietta Lacks Health and Human Services Building (HHSB). If you would like to be a vendor at this year's Summer Concert Series, please complete the application with payment no later than two weeks before the concert date(s).

VENDOR TERMS

Vendor Participation: ALL vendors must complete the registration form and submit payment using the link below. Food vendors must also upload a valid food license and Certificate of Insurance (COI) listing Coppin State University as an additional insured, using the link at the bottom of this page.

Use of Space: No vendor shall sublet, assign, or share any part of the space allocated to him/her without consent of Coppin State University Division of Institutional Advancement. Solicitations or demonstrations by vendors must be confined within the bounds of their respective vendor area. Aisle space should not be used for vending purposes, displaying signs, solicitation, or distribution of promotional materials for vending purposes.

Event Day Arrival: Vendors may arrive as early as 4:00pm. Please arrive at Parking Lot C to check in and receive your vendor assignment. Upon arrival, a member of our team will direct you to your designated location.

Space Assignment: The CSU Office of Alumni Engagement will assign vendor spaces and provide a layout. We reserve the right to move vendor assignments as necessary.

Appearance of Vendor Table Space: Vendor table presentations should not obstruct the general view, nor hide the tables of other vendors. Vendor presentation and table must lend itself to an attractive appearance. Institutional Advancement reserves the right to cancel any vendor table that does not lend itself to a standard suitable for the event. This reservation includes persons, things, conduct, printed matter, or anything of a character determined objectionable or does not conform to university standards. If there is such restriction or eviction, Coppin State University is not liable for any refund or other vendor expenses. Tables and chairs are not provided. Please bring all necessary supplies. 

Sales: Vendors are permitted to make sales in the assigned vendor area. Obtaining the appropriate licenses/permits, as required by law, collecting and remitting sales taxes, and any other legal business requirements are solely the responsibility of the Vendor.

Damage to Facilities: The Vendor must surrender space occupied by him/her in the same condition as when space was initially assigned. The Vendor or agent shall not injure or deface the walls, columns, floors, or sidewalks of the facility. When such damage appears, the Vendor shall be liable to the owners of the property so damaged.

Storage: All goods are stored at the vendor's risk. Coppin State University shall not be liable for any injury, damage, loss, theft, destruction, including, not by way of limitation, damage from atmospheric conditions or rust, negligence (whether caused by ourselves, our agents, employees or other) failure to act, breach of contract, breach of warranty, water, condensation, fire, floods, acts of God, or any act beyond our control.

Cancellation of Summer Concert Series: If fire strike or other circumstances beyond the control of Coppin State University cause the Summer Concert Series to be canceled, a full refund of Vendor table/space fees will be made.

Cancellation of Contract by Vendor: No refunds will be given.

Failure to Occupy Space: Space not occupied by 5:30 p.m. will be forfeited by the Vendor. This space may be reassigned or used by the university. No refunds will be given.

Responsibility of Coppin State University: Vendor assumes full responsibility and hereby agrees to protect, indemnify, defend, and hold Coppin State University harmless against all claims. In addition, Vendor acknowledges that Coppin State University does not maintain insurance covering Vendor's property and that it is the sole responsibility of the Vendor to obtain business interruption and property damage insurance covering such losses by the Vendor.

Routine Security is Provided. Vendors take sole responsibility for securing their possessions before, during, and after the Summer Concert.

RAIN POLICY: The CSU Summer Concert Series will proceed rain or shine. Refunds will not be provided. Please plan accordingly to have equipment and installation procedures that are weather-resistant and suitable for outdoor conditions. 

The Coppin State University Development Foundation, Inc. (CSUDF) is a 501 (c) (3) organization and is a separate entity from Coppin State University. The CSUDF will serve as the repository for funds received for this program.

REQUIRED FOOD VENDOR UPLOAD

ALL food vendors are required to submit a valid food license and certificate of insurance to finalize their participation. Click HERE to upload the required documents. Failure to submit both REQUIRED documents at least 2 weeks prior to the event may result in forfeiture of vendor participation.