TABLE HOST TOOL KIT


What is a table host? 
Table hosts are IslandWood ambassadors! They help spread the word about the event, invite friends and family to take part, and inspire guests to support IslandWood's environmental education programming. You can share your passion for IslandWood's mission in one of three ways: invite guests to join you at a table on Bainbridge Island or Woodinville, host guests in your home for a party and watch the broadcasted program, or invite them to join you virtually online. As a thank you for being a host, we will deliver a special party gift to your home the week prior to the event. 


What are the expectations of a table host? 

  • Register as a table host for Dinner in the Woods by clicking Here. Then select from our menu of tickets and/or items for purchase. On the next page, you may enter guest information if applicable and indicate your group (table) name. Tables on Bainbridge Island have seats for either eight or ten guests. Tables at Woodinville can host eight guests each. If you are coordinating a table and guests are purchasing their own tickets, please indicate a table/group name when making your reservation. If you need assistance with your registration email us at philanthropy@islandwood.org and we will create your Group (table) for you! 

  • Engage friends, family, or colleagues to join you for the event. Online hosts: Since you have the option to attend virtually, there is no limit to how many guests can "sit at your table." Invite past event guests, and people who have not attended but would be interested in supporting IslandWood. Use the sample language and electronic invitation provided below.  

  • Inspire giving by sharing with your guests why you are passionate about IslandWood and why it is important to support environmental education for all Washington students and teachers! If one of your guests cannot join you on May 6, ask them to consider making a donation instead, every dollar supports IslandWood's environmental education programs and operations. 

  • Thank your guests. After the event, let your guests know you appreciate them attending, and continue the conversation about how they can stay involved with IslandWood. 


How to Start Inviting Your Guests: 

  • Use the sample email language here. 

  • Use the PDF invitation in an email or on social media.

  • Write your own text and paste the link for registration, which can be found here. 


Can I register my guests? 
You can register your guest by entering their information in the attendee fields on our ticketing page. Guest information can be added or changed at any time by logging into your account and selecting the MY INFO tab at the top of the screen. Your guest will receive an email or text message inviting them to claim the ticket you have reserved for them.  

Will IslandWood send information to my guests?  
Yes! Once you have entered the email and/or phone number of your guests on the ticketing page, they will receive communications asking them to confirm their tickets and register for the event. If your guests have opted into text communication, they will also receive text reminders when the auction opens and closes.